Denver, CO 80202
Job Store Staffing is recruiting for a professional Administrative Assistant position located in the Downtown, Denver area. The Administrative Assistant will potentially be a direct hire position if the position is a good fit. The Administrative Assistant position will be responsible for: Coordinating daily calendars of senior managers and CEO, planning appointments and events and acting as the point of contact between CEO and executive team, employees, and clients.
The Administrative Assistant will provide high-quality administrative and clerical assistance to top-level executives. The Administrative Assistants main duties include maintaining the calendar of the CEO, scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate has previous experience as an Executive Assistant and is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of the CEO and senior managers and perform administrative tasks to ensure our company s workflow runs smoothly.
Maintain monthly calendar for CEO
Coordinate daily calendars of senior managers
Plan appointments and events
Act as the point of contact between executives and employees/clients
Create regular reports and update internal databases
Make travel arrangements
Manage phone calls and emails
Respond promptly to managers queries
Facilitate internal communication (e.G. Distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions
Review and recommend changes to our company policies
Proven work experience as an Executive Assistant or similar role
Knowledge of office procedures
Solid experience with office management systems, ERPs and MS Office
Familiarity with online calendars and cloud systems
Experience using office equipment, including printers and fax machines
Strong communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work
The schedule will be Monday - Friday, 7: 30am to 4: 30pm, with some additional hours around CEO schedule.
If you believe you are a qualified candidate, please apply online today!
Recruiting Manager- Denver
Jackie joined the Job Store team in 2016 as a HR Coordinator and is now currently the Recruiting Manager for the Denver branch. Jackie enjoys the challenge of recruiting for a range of different positions but most frequently recruits for Administrative and Customer Service related positions. Jackie enjoys building rapport with clients and employees and is always happy to help in any way she can. Jackie moved to Colorado from Australia in 2015 and she enjoys exploring new places.